Privacy Policy

Last Updated April 4, 2022

Your privacy is important to us, and we take it seriously. We provide this Privacy Policy to explain how Finiti Search Limited (“Finiti,” “we,” “us,” or “our”) collects, uses, and discloses your information.

What This Policy Covers

This Privacy Policy applies to finitisearch.com and all related websites and subdomains (our “Website”), related our operations and our services.

This Privacy Policy applies to information we collect online, including information you provide to us and information collected automatically. Our Website may contain links to other websites that we do not operate or control. This Privacy Policy does not apply to the information practices of any third-party whose website may be accessible through our Website, or to any third-party websites on which we advertise.

This Privacy Policy is incorporated in our Terms of Use, which govern the use of our Website. You can review our Terms of Use here.

Information We Collect

Information You Provide To Us

We collect information you provide directly to us, such as when you fill out a form, send us an email, or request information. We may use information you provide to us for any of the following purposes:

  • To tell you about our services;
  • To place you as a direct hire with one of our clients.

Applicants

You may submit your résumé / cv through our Website, either in response to a job posting or as a general submission. When you do so, we ask you to provide certain personally identifying information (including your name, email address, and telephone number) so we can contact you about employment opportunities. Your résumé / cv will be securely stored online within an application tracking system and transmitted to one of our recruiters, who will review your details.

Do not put sensitive personal information on your résumé. Sensitive personal information includes:

  • Unique identifying number, like your Social Security number, National Insurance number or driver’s license;
  • Financial account numbers, like a bank account or credit/debit card, when combined with a password or access code;
  • Genetic information or biometric data;
  • Information about your racial or ethnic origin, religious or political beliefs, or union membership.

Information We Collect Automatically

You can browse our Website without telling us who you are or revealing your personally identifying information. But like most companies, we automatically collect certain information from all visitors to our Website. Information collected may include your IP address or other unique device identifier; your web browser and operating system; the date and time of your visit; the pages from which you navigate to and from our Website or the search terms that lead you to our Website; and the pages on our Website you visit and how long you stay on each page.

Information Collected by Third Parties

As you navigate our Website, please be aware that third parties may be able to gather information from and about you. For example, companies offering services or products through links on our Website may use “cookies” to collect and use information about you and may collect information that you submit. In these cases, those third parties will use such information in accordance with their own privacy policies.

Google Analytics

We use Google Analytics to collect information about use of our website. Google Analytics collects information such as how often users visit this site, what pages they visit when they do so, and what other sites they used prior to coming to this site. We use the information we get from Google Analytics only to improve this site. Google Analytics collects only the IP address assigned to you on the date you visit this site, rather than your name or other identifying information. We do not combine the information collected using Google Analytics with personally identifiable information. Although Google Analytics plants a permanent cookie on your web browser to identify you as a unique user the next time you visit this site, the cookie cannot be used by anyone but Google. Google’s ability to use and share information collected by Google Analytics about your visits to this site is restricted by the Google Analytics Terms of Service and Google Privacy Policy.

More information about Google Analytics is available here . You can opt-out of Google Analytics by downloading an add-on to your browser here.

How We Use Your Information

We will not sell or rent your personal information to anyone. However, we may use information that you provide to us or that we collect automatically for various business or commercial purposes, including:

  • To administer, operate, and improve our Website and services;
  • To respond to an email, inquiry, or request sent by you;
  • To process a transaction;
  • To send periodic emails providing you with information you request or that we think may be of interest to you. You may opt out of such communications at any time by following the instructions in each communication;
  • To enable trusted third-party service providers to help us provide, improve, protect, or promote our Website or services;
  • To prevent fraud and to ensure the safety and security of our Website;
  • To comply with a legal obligation, such as responding to a subpoena or a court order, or to protect our rights.

In addition, we may disclose your information, including your personally identifying information, as part of a merger, acquisition, debt financing, sale of company assets, or similar transaction, as well as in the event of an insolvency, bankruptcy, or receivership, in which information about our users may be treated as a business asset.

Your Legal Rights

You have the right at anytime to:
Make a Data Subject Access Request to access your Personal Information. This enables you to receive a copy of the Personal Information we hold about you and to check that we are lawfully processing it.

Request correction of the Personal Information that we hold about you. This enables you to have any incomplete or inaccurate Personal Information we hold about you corrected, although we may need to verify the accuracy of the new data you provide to us.

Request erasure / deletion / removal of your Personal Information. This enables you to ask us to delete or remove your Personal Information where we do not have a valid reason to continue to process it. You also have the right to ask us to delete or remove your Personal Information where you have successfully exercised your right to object to processing, where we may have processed your information unlawfully or where we are required to erase your Personal Information to comply with local law. Please Note: we may not always be able to comply with your request for erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Object to processing of your Personal Information where we are relying on a legitimate interest (or those of a 3rd party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your Personal Information for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your Personal Information. This enables you to ask us to suspend the processing of your Personal Information in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to process it.

Data Portability / Request the transfer of your Personal Information to you or directly to another controller. This right only applies to automated information which you initially provided consent for us to use or where we used the Personal Information to perform a contract with you. We will (unless there is an exemption) assist you by securely transferring your Personal Information directly to another controller where technically feasible or by providing you with a copy in a structured commonly used machine readable format. The data we can provide is:

Report Title Candidate Information Objects
Personal Details Full name, address, phone number, e-mail (business/personal), nationality, place of birth.
Online presence URLs.
Contact
People Address
Phone
Online Presence
Eligibility Details National ID, tax information.
Work visa / passport details.
Contact
Candidate Country Eligibility
Full name, business phone number and company name of job references.
Education and Skills Skills and skill test results. Education certifications and qualifications with dates. Industries worked in. Contact
Candidate Skills
Work History Work history (employer, job title/function, employment dates, remuneration). Contact
Candidate Employment History
Job Placement/role Job placement /employment (company, job title/function, start date, end date, compensation/pay rates, worksite addresses). Contact
Job Order
Company Address

Withdraw consent at any time where we are relying on your consent to process your Personal Information. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent.

We want to ensure we keep your Personal Information accurate and up to date. In addition to your legal rights, you may ask us to make changes or request a copy of your Personal Information informally, by contacting your local Robert Half branch.

Additional Information, Response Times and Fees

We may need to request specific information from you to help us confirm your identity and ensure your right to access your Personal Information (or to exercise any of your other rights or when you make an informal request). This is a security measure to ensure that Personal Information is not disclosed to any person other than the individual who has the right to receive it. We may also contact you to ask you for further information in relation to your request to help us locate your data and to speed up our response.

We try to respond to all legitimate requests within one month. It may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

You will not have to pay a fee to exercise any of these rights. However, we may charge a reasonable fee if your request is unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

The Legal Basis for Processing your Personal Information

We have set out a short description of main ways we will collect, store, process, share and disclose your Personal Information and the legal bases we rely on to do so. We have also identified what our legitimate interests are, where appropriate.

We will only use your Personal information when the law allows us to. Most commonly, we will use your Personal information in the following circumstances:

  • to fulfil a contract we are about to enter into or have entered into with you;
  • where it is in our legitimate interests;
  • when it is our legal or regulatory duty; and
  • when you consent.

A legitimate interest is when we have a business or commercial reason to use your information in conducting and managing our business. We will consider and balance any potential impact on you and your legal rights when we process your Personal Information for our legitimate interests. We do not use your Personal Information for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required for compliance with a legal or regulatory obligation or permitted to by law).

Purpose/Activity Type of Personal Information Lawful basis for processing Personal Information
To register you as a candidate for work finding services or when you make an employment application to us (a) Identity
(b) Contact details
(c) Evidence of your right to work in the country where the work is based
(d) CV
(e) referees
(f) unspent criminal / motoring convictions
Fulfill a contract
Legal or regulatory duty (complying with the recruitment industry and immigration regulations)
To administer your registration or employment application
To provide you with work finding services including: sending you details of available job opportunities and job alert emails in accordance with your job search preferences and criteria, providing career advice, providing your CV to clients in relation to their job vacancies / roles), paying your wages (if you are a temporary worker) paying your fees if you work through an umbrella or a Limited Company, and charging clients for placements we make. (a) Identity
(b) Contact details
(c) Financial data
(d) Transaction data
(e) Marketing and Communications
Fulfill a contract (Candidate Agreement and Client Contracts);
Legitimate interests
Legal or regulatory duty
Your consent
Disclosing your Personal Information to government and law enforcement agencies and our appointed 3rd party vendors providing goods and services. including vendors located in the US, and providing Cloud based services (a) Identity
(b) Contact details
(c) Evidence of your right to work in the country where the work is based
(d) CV
(e) referees
(f) unspent criminal / motoring convictions
Legitimate interests
Legal or regulatory duty
To manage our relationship with you including:
(a) Notifying you about changes to our Candidate Agreement or Privacy Notices
(b) Asking you to leave a review or feedback or complete a survey
(c) administration and IT services connected with representing you for roles, placing you in temporary assignments to work for our clients, processing timesheets, payroll and other payments, tax deductions, issuing payslips, etc
(a) Identity
(b) Contact
(c) Profile/Survey
(d) Marketing and Communications
Fulfil a contract
Legal or regulatory duty
Legitimate interests (keeping our records updated and to study how candidates and potential candidates and visitors to our website use our services and website, to develop and improve them and to grow our business
Keeping your Personal Information secure to prevent it from being lost, used, accessed, disclosed or altered in an authorised way (a) Identity
(b) Contact details
(c) Evidence of your right to work in the country where the work is based
(d) CV
(e) referees
(f) unspent criminal / motoring convictions
Legal or regulatory duty
Legitimate interests
Fulfill a contract
To investigate issues, disputes and complaints between us, and between us, you and our clients and to respond and seek to resolve them (a) Identity
(b) Contact
(c) Profile
(d) Usage data
(e) Marketing and Communications
Legitimate interests
Fulfil a contract
To administer and protect our business and our website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) (a) Identity
(b) Contact
(c) Technical data
Legitimate interests
Legal or regulatory duty
For Marketing and communications, make suggestions and recommendations to you about other relevant services that may be of interest to you (e.g. the Robert Half Newsletter, Salary Guides, Online training (a) Identity
(b) Contact
(c) Technical data
(d) Usage data
(e) Profile data
Legitimate interests (send you salary guides and other relevant information)
Where we have a business relationship with you, sending you marketing based on the ‘soft opt in’
Your consent.
To deliver relevant website content and measure or understand the effectiveness of our advertising (a) Identity
(b) Contact
(c) Profile data
(d) Usage data
(e) Marketing and Communications
(f) Technical data
Legitimate interests (to study how customers use our products/services/website, to develop them, to grow our business and to inform our marketing strategy)
Your consent
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences (a) Technical data
(b) Usage data
(c) Profile data
Legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)
Your consent
Retaining your Personal Information for as long as necessary for the purposes of providing you with work finding services or to manage the internal hiring process for employed roles (a) Identity
(b) Contact details
(c) Evidence of your right to work in the country where the work is based
(d) CV
(e) referees
(f) unspent criminal / motoring convictions
Legitimate interests
Legal or regulatory duty
To help us respond to queries, and requests from regulators, government and law enforcement agencies such as HMRC and the Police (a) Contact Legitimate interests
Legal or regulatory duty

Children’s Information

Our Website is not directed to children under the age of 16 and we do not knowingly collect, use, or disclose personal information from children under the age of 16, either directly or via any other website or online service. If you have reason to believe that a child under the age of 16 has provided personal information to us, please contact us and we will endeavor to delete that information from our databases.

Cookies

Like virtually all websites, we use “cookies” and similar technologies (such as web beacons and pixels). A cookie is a small data file that is placed on your computer when you visit a website, enabling the website provider to recognize your browser and capture and remember certain information. We use cookies to improve your access to our Website. Cookies also help us identify the interests of visitors to our Website so we can provide more customized content. Cookies can also be used to collect general usage and aggregated statistical information.

Most browsers can be set to detect cookies and give you an opportunity to reject them. You should be aware that refusing cookies may inhibit or preclude your use of our Website. You can learn more about cookies here.

“Do Not Track”

“Do Not Track” (DNT) is a setting available in most web browsers setting that asks a web application to disable its tracking of an individual user. There is currently no consensus on how companies should respond to DNT signals. At this time, we do not respond to DNT signals. You can learn more about DNT here.

How We Protect Your Information

We have adopted reasonable and appropriate physical and electronic safeguards to protect your personal information from unauthorized access, loss, or modification. Unfortunately, no data transmitted or accessible over the internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot warrant your information will be completely secure from loss, whether due to inadvertence, acts of malicious outsiders, or a failure of hardware or software.

Changes to this Policy

We may occasionally update this Privacy Policy. When we do, we will also revise the “last updated” date at the top of this page. We encourage you to periodically check this page to stay informed about how we collect, use, and disclose your information.

Contact Us

If you have any questions or concerns regarding this Privacy Policy or our data collection practices, please contact us as follows:

Company Directors
Finiti Search Limited
128 Wigmore Street
London
W1U 3SA
United Kingdom